CAREERS AT WQW

Warriors & Quiet Waters

Job Description

Staff Accountant

Part-Time

ORGANIZATIONAL OVERVIEW

Warriors & Quiet Waters (WQW) is a community of post-9/11 combat veterans and their loved ones serving post-9/11 combat veterans and their loved ones. We believe that every veteran has the potential to find peace, meaning, and purpose in their post-military lives. Founded by a combat veteran, 75% of our senior staff leadership, over 40% of our Board of Directors, and 100% of our Alumni Advisory Council are combat veterans and family members.

WQW empowers post-9/11 combat veterans and their loved ones to thrive and live purpose-driven lives through peak experiences in nature, meaningful relationships, and a sense of community. We accomplish this through our Built for More program; a 9-month long high touch program that ensures post-9/11 combat veterans address their physical, spiritual, social, and mental well-being, empowering them to reconcile their past, build strength and resiliency in the present and envision a purpose-driven and meaningful future.

Our programs are meticulously evaluated by the Institute for Veterans and Military Families (IVMF) at Syracuse University and have shown statistically significant improvements in psychological well-being, sleep, problem solving ability, belonging, and a sense of purpose. At WQW, we are committed to empowering veterans and their loved ones to thrive beyond their military service.

We know that veterans make America stronger. We envision a future where veterans not only thrive after their military service but also become pillars of progress living purpose-driven lives and fortifying the very fabric of our Nation. Through their leadership and continued service, they illuminate the honorable path of military service, kindling a flame that inspires the next generation of America’s sons and daughters to stand up and serve. In this way, our veterans not only enrich their own lives but become the cornerstone of a stronger, more resilient Nation.

POSITION OVERVIEW

Warriors and Quiet Waters is seeking a dedicated and detail-oriented Staff Accountant to join our team. This individual will be responsible for accurately recording daily transactions, reconciliations, and ensuring the timely closure of the accounting cycle.

In addition, the Staff Accountant will oversee key accounting functions, such as receivables and payables, and may assist with financial reporting and analyses involving financial data. This role is vital in enhancing daily operations across all departments by providing support for grant reporting, streamlining purchasing processes, and ensuring meticulous attention to detail during audits.

The Staff Accountant will also contribute to resource planning, improve internal process efficiencies, ensure regulatory compliance, and assist with risk management. Their efforts will help advance WQWF’s mission by promoting organizational effectiveness and efficiency.

The Staff Accountant will report directly to the Finance Director and work closely with the Chief Operating Officer, Chief Program Officer, and the Chief Development Officer.

ESSENTIAL FUNCTIONS:

Monthly Closing & Finance Operations

• Ensure monthly accounting closes are completed on schedule, including reviewing AP invoices, credit card transactions (Expensify), and employee expense reimbursements for accuracy.
• Perform monthly bank and general ledger account reconciliations.
• Answer team members' questions related to A/P, Expensify credit card transactions, and expense reimbursements.

Grants Management

• Assist in managing restricted funds, ensuring compliance with grantor terms, and meeting reporting deadlines.

Software & System Management

• Function as a user of accounting, payroll, benefits software, and credit card expense management software.
• Participate in software and process training for departmental team members.

Audit & Documentation Preparation

• Assist in preparing documentation for the year-end audit
• Distribute month-end financial reports for all departments.

Purchasing & Expense Consolidation

• Act as the primary buyer for common and recurring expenses (e.g., software licenses, inventory), consolidating purchasing to optimize cost management.

Collaboration & Reporting

• Assist in developing monthly reports and quarterly forecasts for all departments on a budget vs. actual basis.
• Provide timely financial reporting to senior management

Compliance & Internal Controls

• Ensure the closing process is compliant with GAAP standards, regulatory requirements, and nonprofit business practices.
• Maintain and document accounting policies and procedures, in line with established financial approval policies.
• Perform Internal controls compliance testing

REQUIRED QUALIFICATIONS

• 1-3 years’ experience in accounting. Internship work will count towards experience.
• Bachelor’s degree in accounting. CPA Candidate preferred.
• Ability to work collaboratively with others.
• Sound judgement and decision-making skills; strong focus on maintaining confidentiality.
• Well organized with strong analytical and reasoning abilities.
• Excellent attention to detail and a system of self-review.
• Ability to establish credibility and be decisive but able to recognize and support the organization’s preferences and priorities.
• Working knowledge of Accounting Software, expense management, and CRM software systems
• Advanced knowledge in the use of Microsoft’s Office Suite including Excel.
• High appetite for problem-solving, personal and professional growth, and leading & collaborating through change
• Excellent teamwork competencies; ability to work effectively in a striving, high-performing team
• Self-starter
• Valid Driver's License
• US Citizen

PREFERRED QUALIFICATIONS

• Experience working with or exposure to the military, wounded veterans, or disabled communities
• Post-9/11 veteran, combat operations experience is a plus
• Familiarity with the Veteran Service Organization(s) ecosystem

SUCCESS CHARACTERISTICS

• Must embody a growth mindset while embracing an organizational culture that strives for excellence in all aspects of the organization.
• Enthusiasm for and positive representation of WQW’s mission, values, and culture.
• Positive attitude and pragmatic optimism
• Shows concern for people and community, and strong listening skills.
• Ability to give and receive feedback with a growth mindset.

SALARY & BENEFITS

We offer a highly competitive compensation package, including benefits such as health, dental, vision and life insurance, Flexible Spending Account, 401K with match, bonus opportunities and professional development opportunities.

Wage is $29-$31/hour and will depend on qualifications and experience.

Close Date for applying to this position is January 20, 2025. A resume and cover letter are required to be submitted. If both these items are not included, you will not be invited for an interview. No relocation allowance is available for this position. This is not a remote position. Apply on Indeed.com by clicking the button below.

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